PRESENTATION SUBMISSION GUIDELINES
MS Power Point (version 2007 or later) should be used to prepare your presentations.
Presentations must be uploaded to the conference web site no later than April 25, 2018 (upload function at bottom of page). Late submissions could result in your paper being cancelled. You may bring updated presentations to the conference to replace an existing file.
20 minutes are allotted for each presentation. It is suggested that you leave at least 5 minutes of the allocated presentation time for questions. For example, you are advised to talk for 15 minutes, and leave 5 minutes for questions. The Scientific Committee has an obligation to keep presentations on time. Please respect the audience and other presenters and keep within your allotted time. You will be given a 5 minute and final warning from the session chair.
There are many online resources offering tips on developing great PowerPoint presentations. As a rule of thumb, your presentation should contain no more slides than one slide per minute (e.g., if your presentation is 15 minutes long, then you should have no more than 15 slides).
-Use 1-2 slides per minute of your presentation
-Write in point form, not complete sentences
-Include only 4-5 points maximum per slide
-Avoid wordiness: use key words and phrases only
-Use at least an 18-point font
-Use different size fonts for main points (i.e., 36, 24) and secondary points (24, 18)
-Use a standard font like Times New Roman or Arial
-Use a colour of fonts that contrasts sharply with the background (blue on white)
-Use colour to emphasize a point but only use this occasionally
-Using a different colour for each point or secondary points is unnecessary
-Use graphs rather than just charts and words
-Proof all slides for spelling and grammar
A poster is a visual presentation of information and should be designed as such – do not simply reproduce your written paper in poster format. It should be understandable to the reader without verbal comment.
Posters should be no larger than 6 ft (wide) x 4 ft (high). The font should be large enough to be readable from a distance of 5 feet (using at least 24 or 32-point font). The colours of the contents (text, figures, photos, tables) and the background should have good contrast. There are many online resources offering tips on developing great poster presentations. Search them out.
In PowerPoint, create your poster as a single slide. You can set the page size when you start using File > Page Setup, so if you want an A1 poster (594 mm × 840 mm), you can specify this before you start (there may not be an A1 option, but you can enter the dimensions manually). PowerPoint also allows you to add guidelines to help you line up the poster elements. Use View > Grid and Guides…
In Word, create your poster as a single side of A4. You can always scale it up when you come to print it.
Word does not have guidelines as such, but you can get a grid by showing the Drawing toolbar (View > Toolbars > Drawing) which will probably appear at the bottom of the screen, then from that toolbar choose Draw > Grid… and tick the Display gridlines on screen box.
In both applications, use the Drawing toolbar to add text boxes to the screen. This allows you to control the way the text is positioned on the page. When the poster is designed, you should convert it to PDF for printing, using PDF Creator or Adobe Acrobat. The conversion process can be problematic: edges of words and images may be cut off near to the margins, images may appear degraded or misshapen, poster elements may have shifted and become overlapping. However, by ironing out these problems at the conversion stage, you avoid nasty surprises later when you come to print it out. When the PDF looks good, you can be pretty confident that the printed version will also be OK.